Assistant Project Manager

Job Location:  Merit Office, Knoxville, TN                                                                           Apply Now

Position Summary:

Assist the Project Manager and Superintendent with all aspects of the management of the construction project.  The position is predominately based in the field.


  • Work with the project team to prepare for the project start up.
  • Work with project management and field staff to perform on-site quality control reviews and ensure adherence to project specifications.
  • Work with the project management and field staff to monitor production and complete associated reporting.
  • Work with project management and field staff to organize and complete close-out activities, including the punch list, resolution of warranty issues, O & M manuals and as-built drawings.
  • Work with Project Manager and Superintendent to maintain submittal logs and ensure the timely receipt and review of submittals and shop drawings
  • Work with Project Manager and Superintendent to write, submit, and keep track of RFIs.
  • Work with project management and field staff to provide accurate information to complete various reports and compose original correspondence.
  • Work with the project team in creating bid invitation lists and communicating with sub-contractors to ensure adequate bid coverage.
  • Attend project meetings on an as needed basis.
  • Take meeting notes, prepare and distribute meeting minutes.
  • Work with project team on completing bid forms.
  • Updates construction documents with addendum, RFI’s, construction bulletins. etc.
  • Work with project management and field staff to complete Cost information.
  • Attend all Superintendent and Project Management Meetings.
  • Perform other duties as required by management.
  • Work with the project team with the ordering of materials needed to successfully execute the project
  • Verify accurate payment of subcontractors and material suppliers
  • Works with the Project Manager & Superintendent in developing, maintaining and revising the project schedule
  • Manage the relationship and work of assigned sub-contractors & suppliers
  • Work with the Project Manager and Superintendent to perform constructability reviews and develop value engineering ideas
  • Demonstrate, communicate, and reinforce Company safety policies and procedures.
  • Ensure that the work is being built to the most up to date drawings, specs., addendum, standards, etc.
  • Develop and maintain a clear understanding of the specifications, drawings, standards, and subcontractor & supplier scope of work, etc.
  • Interpret specifications, designs and drawings and prepare quantity takeoffs
  • Prepare drawings and sketches to support construction work, change orders, estimates, etc.
  • Verify work-in-place quantities for invoicing/pay quantities;
  • Work with the Superintendent to ensure craft time cards are completed accurately, reflecting hours worked and tasks worked on; verify cost codes to all purchases, time cards, contracts, equipment time and any other item involving cost
  • Takes weekly jobsite photographs and catalog photographs in an organized digital filing system
  • Works with the Safety Department to ensure adherence to project safety requirements and records are accurately maintained
  • Prepare project status reports
  • Gather and prepare documentation for any potential disputes.
  • Gather and prepare information for change orders for Project Manager approval and submission to appropriate party.


Essential Skills & Experience:

  • Preferred Bachelor’s degree from an accredited construction or civil engineering program.
  • Minimum Experience: 2 years of related experience.
  • Strong computer skills including proficiency using Excel and Word; project management and scheduling software knowledge helpful.
  • Excellent verbal and written communication skills and the ability to establish and maintain effective working relationships with clients, subcontractors and office staff.
  • Use required office equipment proficiently; plan and organize work effectively; analyze problems, propose reasonable solutions, make logical decisions, carry-out decisions made, and follow-up with feedback where appropriate.
  • LEED Accreditation, a plus


Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.