POSITION:  Accounting Assistant 

Job Location:  Merit Office, Knoxville, TN

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Position Summary:

The Accounting Assistant is to provide support to the accounting department.

Responsibilities:

• Prepare vendor invoices and subcontractor pay applications for approval
• Assist with weekly Accounts Payable check distribution
• Maintain electronic filing system for AP checks and supporting documentation
• Review and post monthly Accounts Receivable owner pay applications
• Maintain record of all W-9’s and licensing of all subcontractors
• Maintain record of subcontractor insurance certificates
• Maintain Excel workbooks for various invoices analysis
• Track temporary labor hours for Safety Director
• Manage material purchasing and fuel credit cards
• Verify superintendent cash expense reports
• Prepare mileage reimbursement reports and non-taxable expense reports to be paid thru payroll
• Scanning and coding incoming invoices for electronic approval process in coming months

Essential Skills & Experience:

• Strong computer skills including proficiency using Excel and Word.
• Must be able to work independently, meet deadlines and prioritize (time management) as well as be a self-starter
• Must be able to communicate effectively (both verbally and written)
• Must be detail oriented
• Must have organizational skills
• Must have knowledge of general office management practices and procedures (business letters, standard format of typed material and filing systems)

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.