Project Manager/Estimator

Job Location:  Merit Office, Knoxville, TN                                                                           Apply Now

Position Summary:

The Project Manager is responsible for the overall management of all aspects of multiple projects and has primary responsibility and accountability for the financial, schedule, quality and safety objectives of the projects under their management.  Primary responsibilities include contract administration, scheduling, planning, cost control and coordination with jobsite supervision to ensure that projects are constructed safely in accordance with design, budget, and schedule.  Coordinates with Superintendent regarding schedule, labor, equipment, subcontractors, material suppliers and construction means and methods to achieve efficiency and cost effectiveness.  The Project Manager is also responsible for building effective relationships and problem solving with the project team members, owners, subcontractors and vendors.


  • Estimating
    • Prepare bid invitations and solicit bids from vendors to ensure adequate bid coverage on bid day.
    • Interpret specifications, designs and drawings and prepare quantity takeoffs.
    • Identify risks associated with project being considered and work with executive management on plan to mitigate the risks.
    • Prepare estimates and submit bids on projects.
    • Conduct constructability reviews of plans and specs.
    • Develop value engineering costs for the owner when requested.
    • Participate in interviews for new projects as needed.
    • Attend pre-bid meetings
  • Project Planning and Management
    • Set up project budget and cost codes.
    • Negotiate, buy out, and write subcontracts and purchase orders.
    • Manage planning and project organization prior to the start of construction.
    • Order materials & schedule deliveries in the quantities needed in a timely manner to support the project schedule.
    • Develop and maintain project schedule. Monitor and review critical path dates and milestone throughout project.
    • Coordinate with the Project Superintendent to manage labor, equipment, subcontractors, and material suppliers.
    • Review subcontracts and purchase orders with Project Superintendents to insure clear understanding of scopes of work.
    • Lead project progress meetings. Prepare meeting agendas, and meeting minutes.
    • Closeout the project in a timely manner.
  • Safety
    • Manage construction task with Superintendent so that they are performed safely while meeting the budget, schedule, quality standards and design specifications.
    • Work with the Safety Director to correct deficiencies identified in safety inspections.
  • Quality Control
    • Manage the submittal review process to support the project schedule.
    • Manage the coordination of work being done by different subcontractors to resolve conflicts and avoid re-work.
    • Regularly review in place construction for compliance with the plans, specs, & level of quality expected.
    • Manage the RFI process to support the project schedule.
    • Ensure that the work is being built to the most up to date drawings, specs., addendum, standards, etc. Ensure timely distribution of revisions to the construction documents to subcontractors & suppliers.
    • Develop and maintain a clear understanding of the specifications, drawings, standards, and subcontractor & supplier scope of work, etc.
  • Budget control
    • Prepare & submit monthly pay applications by the dates agreed to in the contract with the owner.
    • Follow up on and collect receivables within the time frame established in the contract with the owner.
    • Change Management
      • Distribute changes initiated by the owner or architect.
      • Give the owner a timely response to changes.
      • Obtain approvals of changes prior to beginning changed work to avoid delays to the project.
      • Thoroughly review change request pricing from vendors for accuracy and fairness prior to submitting a change request for owner approval.
    • Approve invoices from vendors.
    • Continuously monitor project cost and prepare monthly cost to complete reports for executive management.
    • Verify work-in-place quantities for invoicing/pay quantities
    • Analyze the equipment use on projects being managed; make recommendations to the company President if it would be beneficial to purchase equipment in lieu of renting equipment.
  • Relationships
    • Develop and maintain positive professional relationships with owners, designers, subcontractors, suppliers and other project stakeholders.
  • Communication
    • Effective written and oral communication skills are essential to the position. Prompt response to owners, designers, subcontractors, suppliers and other project stakeholders is required.
  • Marketing / PR
    • Support the efforts of the Marketing & Public Relations team as requested.
  • Community & Professional Involvement
    • Represent Merit well by actively engaging in community and professional organizations.

Essential Skills & Experience:

  • Preferably a Bachelor’s degree from an accredited construction or civil engineering program.
  • Preferred Experience: 5 years of related experience.
  • Strong computer skills including proficiency using Excel, Word, project management and scheduling software.
  • Excellent verbal and written communication skills and the ability to establish and maintain effective working relationships with clients, subcontractors and office staff.
  • Use required office equipment proficiently; plan and organize work effectively; analyze problems, propose reasonable solutions, make logical decisions, carry-out decisions made, and follow-up with feedback where appropriate.
  • LEED Accreditation, a plus


Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.