Job Location: Merit Office, Knoxville, TN
Description:
Our Knoxville, TN office is immediately hiring a full-time Office Administrative Assistant. This is a Monday-Friday position.
Job Requirements:
- Professional verbal and written communication skills
- Working knowledge of Microsoft Office software
- Strong verbal, interpersonal, communication, and organizational skills
- Must display kindness, fair judgment and tact
Essential Functions
The essential job duties shall include, but not limited to:
- Answer incoming phone calls and respond to emails in a professional manner
- Greet and coordinate office visitors
- Responsible for monitoring and ordering office materials and supplies (office & field)
- Procure Monthly Weather Reports and post in Sharepoint
- Coordinate procurement of bid documents with Marketing and Operations and order copies as needed.
- Create and distribute bid lists/invitations for multiple projects, follow up on bounced bid invitations and make bid calls, if required
- Maintain and add new contacts in Outlook database for both Subcontractors/Suppliers as well as Mailer (also includes CMiC data, as applicable)
- Set up business partners in CMiC
Miscellaneous Other Functions
- Provide assistance to Safety Director and Marketing Manager, as needed
- Assist with Tool Room/Trailer management, as needed
- Manage office wide conference room schedule
- Updating employee contact information on shared folder in Outlook
- Point of contact for copier maintenance/repairs
- An understanding of the construction industry is preferred, but not required
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